The 3 pm spreadsheet.
Forty messages, a few emails and two calls, copied by hand into tomorrow's roast. Miss one line and a café gets the wrong coffee.
Wholesale for coffee roasters
Your wholesale, in one list.What to roast. Who's going quiet.
Invite your cafés, restaurants and offices. Each orders from its own account, at its own prices. You see what to roast tomorrow and who has gone quiet.
30 days free. No card. Bring your order history as a CSV.
Hosted in the EU. Cafés order in any of six languages.
Clients
13 clients · by Drift · 23 to call
Search clientsImportNew
All clientsDriftNever ordered3
ClientRhythmLast order90-day valueStatus
ClientCommon Ground CoffeeRhythmLast order5 days ago19 days ago90-day value€2,133StatusSteadyDrifting
ClientLittle Fox EspressoRhythmLast order11 days ago90-day value€1,415StatusSlowing
ClientSunday Brunch ClubRhythmLast order21 days ago90-day value€853StatusSlowing
ClientThe Harbour HotelRhythmLast order3 days ago90-day value€6,239StatusSteady
ClientBluebird CoffeeRhythmLast order5 days ago90-day value€2,458StatusSteady
ClientSecond ShotRhythmLast ordertoday90-day value€2,415StatusSteady
ClientOak & Crumb BakeryRhythmLast orderyesterday90-day value€2,286StatusSteady
- Unlimited catalogsOne per client type, or one for a single café. Each with its own items and prices.
- A CRM for your clientsNotes, contacts, visits and follow-ups, and an alert when a café drifts.
- Cafés order themselvesFrom their own account, invited by you. No password to set.
- Both sides see the same orderStatus, prices, delivery day and the invoice you attach, in one place.
Why change
Orders by email, WhatsApp and phone, and none of it in one place.
Every order that arrives as a message has to be read, retyped and checked. And a chat never tells you who has stopped ordering.
The client who goes quiet.
Cafés rarely say they have switched roasters. They just stop ordering, and a chat thread cannot show the order that never came.
The price nobody wrote down.
Thirty cafés, thirty prices agreed on the phone. The new hire quotes the list price, and nobody can see who pays what.
How it works
Invite a café, assign its catalog, and it orders.
Three steps. Your cafés need nothing but an email address.
- 01
Bring in your clients.
Upload past orders as a CSV, from your shop's order export or the template in the app, or add cafés by hand. Each client gets a page, and its ordering rhythm is learned from the history.
- 02
Invite each café and give it a catalog.
Assign the catalog on the café's page, then send the letter in its own language. It signs in with the address you hold, no password, and finds its items, its prices and your delivery days.
- 03
They order, you roast.
Orders arrive in the app instead of your inbox, and one that still comes by message, you paste in. Confirm them and they become the roast plan in kilos, with the run sheet for the van. The cafés that go quiet wait on your call list.
The morning
One screen, before the first roast.
Everything waiting for a person, and nothing else. A quiet Today is a good day.
Today
Wednesday 14 October
Pending approval
first orders wait for you
Deliveries tomorrow
see the roast plan
To call
3 clients are off their rhythm
This week
€1,393
+11% vs last week
Owed
€2,140
€380 past its terms
Call first
Full listClientState
Common Ground CoffeeCommon Ground Coffee usually orders every 7 days — it's been 19.Drifting
Little Fox EspressoLittle Fox Espresso usually orders every 7 days — it's been 11.Slowing
Sunday Brunch ClubSunday Brunch Club still orders every 14 days, but 40% smaller than they used to.Slowing
Latest orders
All ordersClientTotalStatus
Kiln Street Café2026-0264€110.30Pending approval
Second Shot2026-0263€172.50Confirmed
Oak & Crumb Bakery2026-0262€128.40Confirmed
The Harbour Hotel2026-0261€490.60Confirmed
Bluebird Coffee2026-0260€190.40Sent
What you get
A CRM for your clients, and an order book they use themselves.
Everything here is in the app today, on every plan.
A CRM built around each client.
Every café has its page: contacts, notes the café never sees, documents, and calls and visits on one timeline, with follow-ups that land on your call list. Order Book also learns each café's rhythm: when Common Ground Coffee, usually every 7 days, has been quiet for 19, it tells you to call.
Cafés order on their own, and see everything.
They sign in with the address you hold, no password. Their usual items come first, at their prices, with your delivery days and cutoffs. Then they follow each order (Awaiting confirmation, Confirmed, On its way, Delivered) and find the invoice you attach right on it.
Unlimited custom catalogs.
Make as many as you need: espresso bars, restaurants, offices, or one for a single hotel. Each has its own items and prices, or the list price minus a percentage. Assign one to a café and that is exactly what it sees. And a blend made for one client can be theirs alone: add it to that café only, outside your catalogs, and no other café sees it or can order it.
Pricing
Priced on the size of your book, never on your volume.
Every plan has every feature. What changes is how many wholesale clients you carry. 30 days free, no card.
Starter
€49per month
Up to 20 clients
A roastery with its first cafés.
30-day free trial, no card
Growth
€149per month
Up to 100 clients
A roastery with a van and a route.
30-day free trial, no card
Scale
€249per month
No limit on clients
Several routes, several people.
30-day free trial, no card
Work it out for your book.
Your plan
Per client, per month
Share of what they spend with you
One café going quiet costs you, per year
Prices exclude VAT. The sums run in your browser; nothing is sent.
Everything is in every plan.
A roaster should not pay more for roasting more.
- Drift detection per café, and the Monday call list
- Every café in its own account: its usual order, its prices, no password
- Catalogs, per-client prices, volume breaks, case sizes and minimums
- Cafés change or add to an order until the cutoff
- Roast plan, run sheet, picking list and delivery notes
- Orders pasted from a message, an email or a spreadsheet, matched to the catalog
- Stock counted on the shelf, and what is free to order
- Six languages, per café and per person on your team
Prices exclude VAT. Nothing is metered on your volume. Cancel any month.
FAQ
Questions roasters ask.
Do I have to leave my online shop?
No. Your shop keeps retail, and nothing is written back to it. Your wholesale history comes in as a CSV of past orders.
Already selling online? What stays in your shop · Run the card-fee numbers for your own book
Do my cafés need an app or a password?
No to both. The café signs in with an address you already hold for it — we mail it a one-time sign-in. Its account opens on its usual order at its prices; the café sets the quantities and confirms. Every past order is there to look back on, and an order can still be changed until the cutoff.
What if a café keeps messaging me instead?
Then it can. Open a new order for that café, choose “Paste what they sent” and paste the message: Order Book matches each line to that café's catalog and shows you any line it could not place before you save. The order lands in the same list as the ones cafés place themselves.
Can a café set up a standing order?
Not yet: nothing places an order on its own. A café's usual items come first on its order sheet, and “Same as last time” fills them in with one tap, so a repeat order takes seconds. You can also build a draft for a café and send it to them to confirm.
Can I make a blend only one café can see and buy?
Yes. Add it on that café's page as an exclusive, at its own price, and leave it out of your catalogs. That café finds it on its order sheet, and a café on a catalog without it never sees it. One thing to know: a café with no catalog assigned sees every product you sell, so give each café a catalog first.
How do my cafés pay?
As they do today: on the terms you set per client, by transfer to your own bank account. Order Book does not process payments and takes nothing on them. Record what came in, and the balance sits on the client's page.
Does it issue invoices?
Not yet. You keep issuing invoices where you do today and attach the PDF to the order, so the café is emailed it. Order Book gives you what goes around that: a delivery note per order, a CSV for the accountant, and a record of what each café has paid.
How long does setup take?
Upload a CSV of past orders with the columns of the template in the app — your shop's order export works once its columns match — and the client list, the history and every account's rhythm are built from it. Add your delivery days and cutoff, and your cafés can order the same morning.
Can I take my data with me?
Yes. An admin can download everything your account holds as one file with “Export everything” in Settings, and the orders list exports as a CSV. Nothing is locked in.
What does it cost?
€49, €149 or €249 per month depending on how many wholesale clients you have. Every plan has every feature. The first 30 days are free and no card is asked for. Nothing is metered on your volume — a roaster should not pay more for roasting more.
Invite your first cafés today.
They order from their own accounts, at the prices you set, and you keep every relationship in view.
30 days free. No card. After that, from €49 per month.